Address Labels on A4 Sheets: Sizes, Layouts and Printing Tips

Address labels on A4 sheets let you print a whole batch of addresses on an ordinary office printer, then peel and stick. The right layout depends on what the label goes on: a parcel, a letter or the back of an envelope as a return address.

Pack Solution sells A4 Sheet Labels in ten layouts, from a single full-sheet label to 65 small labels per sheet, all in boxes of 500 sheets. Each layout suits a different job, and a few printer settings make the difference between neat rows and wasted sheets.

Quick Picks: Address Labels for Every Job

Most offices and online sellers need A4 sheets for addresses, and some add a thermal printer or warning labels later.

Best for address labels on an office printer

A4 Sheet Labels

Self-adhesive labels on standard A4 sheets for addresses, product details and barcodes.

• Ten layouts, 1 to 65 labels per sheet
• Boxes of 500 sheets
• 21 per sheet labels are 63.5 x 38.1mm

From £30.00 ex VAT (£36.00 inc VAT)

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Best for daily parcel addresses on a label printer

Thermal Labels on Rolls

Direct thermal labels that print with heat, so there is no ink, toner or ribbon to buy.

• 4 x 6" (100 x 150mm) roll holds 500 labels
• 3 x 2" (76 x 51mm) roll holds 1000
• For Zebra-style printers that take standard rolls

From £3.50 ex VAT (£4.20 inc VAT)

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Best for adding handling notes beside the address

Warning Labels

Self-adhesive warning labels on rolls that tell handlers how to treat a parcel.

• Fragile 89 x 32mm, 1000 per roll
• Caution Heavy 148 x 50mm, 500 per roll
• Peel off the roll and press on

From £10.00 ex VAT (£12.00 inc VAT)

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• A4 Sheet Labels come in ten layouts, from 1 to 65 labels per sheet.
• Every layout comes in a box of 500 sheets.
• 8 per sheet labels measure 99.1 x 67.7mm, a parcel address size.
• 21 per sheet labels measure 63.5 x 38.1mm, a common address label size.
• Thermal Labels on Rolls in 4 x 6" (100 x 150mm) hold 500 labels per roll.
• Fragile warning labels are 89 x 32mm, with 1000 per roll.

A4 Label Sheets: All Ten Layouts

A4 label sheets come in layouts from 1 to 65 labels per sheet, and the label size shrinks as the count goes up. Sizes are width x height.

All ten are self-adhesive labels on A4 label paper. The minimum order is one box, and you can mix layouts in one order.

How Many Labels You Get From a Box

Work out your monthly use before you choose. A seller posting 20 parcels a day uses roughly 600 address labels a month. On 8 per sheet that is 75 sheets, so one box of 500 sheets lasts over six months. On 21 per sheet, a box of return labels lasts far longer, because 10,500 labels cover years of letters for a small office.

The higher the count per sheet, the smaller each label and the more you get per box. Buy the layout that fits the address first, then think about quantity. A label that is too small forces a tiny font, which is harder for couriers to read.

Address Labels for Parcels and Mailing Bags

For delivery addresses on parcels, use 8 or 10 per sheet. Both are 99.1mm wide, which fits a full UK address in a clear font with space around it.

The 8 per sheet layout gives a taller label at 99.1 x 67.7mm, so you can add a phone number or order reference under the address. The 10 per sheet layout is a little shorter at 99.1 x 57.3mm and gets you 5,000 labels from a box instead of 4,000. If your addresses rarely go past five lines, 10 per sheet is the thriftier pick.

For a bigger parcel label with a logo or barcode, 4 per sheet (99.1 x 139.0mm) gives four large labels per page. For a full shipping label from a carrier, 1 or 2 per sheet takes the whole page or half of it. Our sibling guide on how to print Royal Mail labels at home covers postage labels in detail.

Return Address Labels and Letters

Return address labels and letter addresses need less room, so 21, 24 or 27 per sheet works well. These give you thousands of labels per box.

21 per sheet (63.5 x 38.1mm) is a common choice for printable address labels on letters, greetings cards and small envelopes. 24 per sheet (64.0 x 33.9mm) and 27 per sheet (63.5 x 29.6mm) are slightly shorter, which suits a four-line address in a smaller font. Keep the font size the same across a sheet so the labels look tidy on a stack of outgoing post.

For a return label, keep it simple: your name or business name, the street, town and postcode. Put it on the back of an envelope or on a top corner of a parcel so it can't be confused with the delivery address. A box of 21 per sheet gives 10,500 labels, which lasts a small business a long time.

Very Small Labels

The 44 per sheet (48.5 x 25.4mm) and 65 per sheet (38.1 x 21.2mm) layouts are meant for product, price and barcode labels. They are too small for most full addresses. A short return label with a name and postcode can fit on 44 per sheet if you keep the font small.

How to Print Address Labels Neatly

To print address labels that line up, set your template to the exact label size, test on plain paper and print at actual size. Most alignment problems come from scaling or margins.

1. Note the layout and label size from the box, for example 8 per sheet at 99.1 x 67.7mm.
2. In your word processor's labels tool, create a custom label with that size and the number across and down.
3. Add your address list with a mail merge, or paste addresses into each label.
4. Print one page on plain A4 paper.
5. Hold the test page over a label sheet against a window or lamp, and check every address sits inside a label.
6. Adjust the top and side margins if the text drifts, then test again.
7. Set the print scale to 100% or actual size, not fit to page.
8. Load the label sheets as your printer's manual shows for labels, and print.

Leave a small gap between the text and the label edge. Printers shift the page slightly from sheet to sheet, so text set right to the edge can be clipped.

How to Print an Address Label on Its Own

To print an address label without wasting a sheet, choose a layout with fewer, larger labels, such as 8 or 10 per sheet. Most label tools let you choose which row and column to print on, so a part-used sheet can go back into the printer. Feed part-used sheets carefully, because a lifted label edge can catch inside the printer.

Fixing Common Printing Problems

• Text sits too high or low on every label: change the top margin in the template.
• Text drifts further down the page with each row: the label height or row gap in the template is wrong.
• The last column is cut off: the print scale is not set to 100%.
• Sheets jam or crease: load fewer sheets at once and keep the box flat.
• Labels lift after printing: let the sheet settle before you peel, and stick onto a clean, dry surface.

Label Templates and Printer Settings

You don't need a branded template to use printable label sheets. Any labels tool that accepts a custom label size and count will do the job.

Enter the label width and height in millimetres from the table above. Then set how many labels sit across the sheet and down it, and the page size as A4. Save the template under a clear name such as "21 per sheet 63.5 x 38.1" so it is quick to find next time.

Check your printer's settings too. Choose A4 as the paper size, pick a labels or heavier paper setting if your printer has one, and turn off any option that scales the page to fit. Store the boxes flat in a dry place so the sheets stay flat and feed cleanly.

If you plan to switch to a label printer later, our guide to label printer labels explains which rolls fit which machines.

A4 Labels or Thermal Labels?

A4 labels suit offices and occasional senders with an office printer, while thermal labels suit anyone printing parcel labels every day. Many businesses use both.

A4 sheets are good at batches: a mailing list, a set of return labels or a run of product labels in one go. Thermal labels on rolls print one label at a time with heat, so there is no ink, toner or ribbon. They suit Zebra-style direct thermal printers that take standard rolls. The 4 x 6" (100 x 150mm) roll holds 500 labels, and the 3 x 2" (76 x 51mm) roll holds 1000 for product, shelf and bin labels.

For a side-by-side look at rolls, fanfold and A4, read choosing shipping labels.

Address Labels Stickers and Warning Labels

Self adhesive address labels peel off the backing and press straight on, with no glue or tape. The same parcel often needs a handling label too.

Treat address labels stickers like any other sticker: peel, place and press from the centre outwards. They suit parcels, envelopes, products and files. Wipe dusty or damp surfaces first so the edges don't lift.

For breakables or heavy boxes, add a warning label beside the address. The Fragile design is 89 x 32mm with 1000 per roll, and Caution Heavy is 148 x 50mm with 500 per roll. A label asks handlers to take care, but it doesn't protect the item, so pack fragile goods well first.

Address Label Checklist

• Choose the layout by what the label goes on.
• Use 8 or 10 per sheet for parcel addresses.
• Use 21, 24 or 27 per sheet for letters and return labels.
• Set the template to the exact label size in millimetres.
• Test on plain paper before printing on labels.
• Print at actual size, never fit to page.
• Keep text away from the label edges.
• Store A4 label paper flat and dry.

Choosing Your A4 Labels

Most businesses get by with two layouts: one for parcel addresses and one for return labels. A box of 8 per sheet and a box of 21 per sheet covers nearly every mailing job on an office printer. Every layout and our thermal and warning labels are in the labels collection, and orders placed by 2pm Monday to Friday are dispatched the same working day.

Frequently Asked Questions

What size address labels should I use?

For parcel delivery addresses on mailing bags and envelopes, use 8 per sheet (99.1 x 67.7mm) or 10 per sheet (99.1 x 57.3mm). For letters and return address labels, 21, 24 or 27 per sheet is enough. Our 21 per sheet layout gives labels of 63.5 x 38.1mm, a common address size.

How many labels are in a box of A4 label sheets?

Each box of A4 Sheet Labels holds 500 sheets, so the total depends on the layout. That is 500 labels on 1 per sheet, 4,000 on 8 per sheet, 10,500 on 21 per sheet and 32,500 on 65 per sheet. The minimum order is one box.

How do I print address labels from a list?

Set up a label template in your word processor using the label size and number per sheet, then merge in your address list. Print one page on plain paper, hold it over a label sheet against the light, and adjust the margins before you print on the labels.

What are 8 per sheet labels used for?

8 per sheet labels measure 99.1 x 67.7mm, which gives room for a full delivery address in a clear font. They suit mailing bags, padded envelopes and small boxes. A box of 500 sheets gives 4,000 labels, and the minimum order is one box.

What size are return address labels?

Return address labels are usually small. The 21, 24 and 27 per sheet layouts suit them, at 63.5 x 38.1mm, 64.0 x 33.9mm and 63.5 x 29.6mm. For very short return details, 44 per sheet (48.5 x 25.4mm) also works.

Can I use A4 labels in a thermal label printer?

No. A4 sheet labels go through an office printer. A direct thermal label printer needs labels on a roll or fanfold stack, such as our Thermal Labels on Rolls in 4 x 6" (100 x 150mm) with 500 labels per roll.

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